PlanoveraFree Construction Progress Report Template
A construction progress report tracks how much of the work has actually been completed against the planned schedule — usually expressed as a weighted percentage complete, broken down by section. It compares planned % to actual % per item, rolls up to an overall progress figure, and in its fullest form converts that into earned value against the contract sum. Below is a worked example, followed by a step-by-step guide to building one.
Sample — Progress Report No. 6, weighted progress
| Item | Description | ||||
|---|---|---|---|---|---|
| A — Substructure (weight 20%) | |||||
| A.1 | Excavation and foundations | ||||
| A.2 | Reinforced concrete footings | ||||
| Subtotal — Substructure | 19.0 | ||||
| B — Superstructure (weight 35%) | |||||
| B.1 | Blockwork walling | ||||
| B.2 | Reinforced concrete roof slab | ||||
| Subtotal — Superstructure | 17.5 | ||||
| C — Finishes (weight 25%) | |||||
| C.1 | Plastering and painting | ||||
| C.2 | Floor tiling | ||||
| Subtotal — Finishes | 0.8 | ||||
| D — MEP & external works (weight 20%) | |||||
| D.1 | Electrical and plumbing first fix | ||||
| D.2 | External works and landscaping | ||||
| Subtotal — MEP & external works | 0.6 | ||||
| Overall weighted progress (actual) | 37.9% | ||||
Progress summary — Report No. 6
Planned progress to date49.7%
Actual progress to date37.9%
Schedule variance-11.8%
Earned value (of USD 850,000 contract)USD 322,150.00
How to build a construction progress report
- 1List the work breakdown structure — sections and items — and assign each a weight (% of total contract value or effort), summing to 100%.
- 2Set the planned % complete for each item from the approved baseline programme/work plan for the reporting date.
- 3Record the actual % complete for each item, measured or assessed on site for the reporting date.
- 4Calculate earned % per item: weight × actual % complete.
- 5Sum earned % across all items for the overall actual progress to date, and do the same with planned % for the baseline.
- 6Compare actual vs planned to get the schedule variance, and flag the items furthest behind for corrective action.
- 7Convert earned % to earned value in money terms (weight × actual % × contract value) to report progress against the commercial baseline too.
- 8Issue the report on a consistent cycle — weekly or monthly — so the trend, not just a single snapshot, is visible over time.
Frequently asked questions
- What is a construction progress report?
- A periodic report — usually weekly or monthly — that states how much of the contracted work has been completed, broken down by section, and compares it against the planned schedule.
- What's the difference between planned % and actual % complete?
- Planned % is what the baseline programme says should be complete by the reporting date. Actual % is what has genuinely been measured or assessed as complete on site. The gap between them is the schedule variance.
- What is earned value in a progress report?
- Earned value converts physical progress into money: it's the weight (or BOQ value) of an item multiplied by its actual % complete, summed across the project. It lets you compare physical progress directly against amounts certified for payment.
- How often should progress reports be issued?
- Most contracts expect monthly reports alongside the payment certificate cycle; many project teams also track progress weekly internally to catch slippage earlier.
- Can progress reports be generated automatically from a BOQ or work plan?
- Yes — if items are already weighted (e.g. from a priced BOQ), the planned baseline can come from the work plan, and an engineer only needs to enter actual % or quantities each period rather than rebuilding the report from scratch.
Track progress without rebuilding the S-curve every period
Planovera ties your progress report straight to your BOQ or work plan — items are weighted automatically, you enter actual % or quantities, and the planned-vs-actual variance and earned value are calculated for you, period after period.
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